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Exhibition Stall on Rent

Exhibition Stall on Rent – How Stall Rental Works and Free Quotes from Up to 5 Builders

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Compare up to 5 quotesDesigns and prices side by side.

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An exhibition stall on rent gives you a finished, branded stall without paying to build one from scratch. A builder supplies the structure, prints your graphics, sets everything up before the show opens and takes it away afterwards. You pay for the use of the stall for that show, not to own it.

This page explains what a rental package usually covers, how it compares with a custom stall and a shell scheme, and the questions to ask before you book. When you are ready, send one brief and Stand Supplier will pass it to up to 5 builders who rent out stalls. The quotes are free and there is no obligation. We connect you with builders; we don't rent or build stalls ourselves.

How stall rental works

Builders who rent out stalls keep a stock of reusable parts: modular frames, wall panels, counters, display units, lighting and furniture. For your show they combine these into a layout for your space, add graphics printed with your branding, and handle installation and dismantling at the venue. After the show the parts go back into stock for the next client.

A rented stall is not the same as a shell scheme. A shell scheme is the basic booth the organiser supplies with some space bookings; a rental stall is ordered from a builder of your choice and can look much more individual. Our shell scheme and Octanorm guide explains the difference in detail.

What a rental package usually includes

Packages differ from builder to builder, so always check the quote line by line. A typical package covers:

the stall structure, walls and header in a layout for your space size;
printing of your graphics, and fixing them to the walls;
flooring, such as carpet or a raised floor;
lighting and the internal wiring;
a counter, display units and basic furniture;
a lockable store or cupboard, in larger stalls;
transport, installation before the show and dismantling after it.

Screens, extra furniture, plants and special lighting are often available for hire as add-ons.

Rent, custom or shell scheme?

	Stall on rent	Custom stall	Shell scheme
Who provides it	A builder you choose	A builder you choose	The organiser
Relative cost for one show	Medium	Highest	Lowest
Look	Branded, built from standard parts	Fully your own design	Same as neighbouring stalls
Time needed	Short	Longest	Shortest
What you keep afterwards	Usually your graphics	The stall, if you pay for storage	Nothing

When renting makes sense

A one-off or first show, when you don't yet know whether you will return next year.
A show in another city, where a local builder's stock saves transport and storage.
Short notice, when there isn't time for a custom design, approval and fabrication.
A limited budget that still needs to look better than a shell scheme.

If you exhibit several times a year with the same look, compare renting with a custom or modular stall you own and store between shows.

What you can and can't change

On a rented stall you can usually choose the layout from what the builder has in stock, all graphics, the colour of some surfaces, furniture, lighting and add-ons such as screens. What is harder to get are unusual shapes, special materials and finishes that would only be used once, because the parts need to work for the next client too.

The number of open sides matters for rented stalls as much as for custom ones. See our layout guides for 2 side open and 3 side open stalls, and our exhibition stall design guide for ideas.

Questions to ask before you book

What exactly is included, and what is charged as an extra?
Who prints the graphics, and what file sizes and formats do they need?
Can I see photos of the actual parts and furniture, not only renders?
Who is responsible if something is damaged during the show?
When will installation be finished, and when will it be removed?
Who handles the organiser's paperwork for contractors, and are there any fees for it?
Can my graphics be kept for my next show?

What decides the cost

The quote for a rented stall depends mainly on the size of the space, the number and size of graphics, the furniture and add-ons, lighting, flooring, transport distance and the length of the show. Giving every builder the same brief, with your size, open sides, budget and must-haves, is the simplest way to compare quotes.

Exhibition stall rental in your city

If your show is in one of the cities we cover, see the local rental page:

How it works

Three steps from brief to the right stand builder.

Tell us about your stand

Share the event, city, stand size and budget in one short form. Send your requirement.

We find up to 5 stand builders

Our team selects builders suited to your event and city, and passes them your brief.

Compare and choose

Compare designs and prices, and choose the one that fits. It is free, with no obligation.

Why use Stand Supplier

We connect you with builders. We never build stalls ourselves.

Save time

One short form instead of calling builders one by one.

Compare prices

Compare rental packages and see what is included before you book.

Free, no obligation

You never pay us, and you don't have to accept any quote.

Deal directly

The contract is between you and the builder you choose.

Get up to 5 free quotes for your stall

Tell us about your stand once. We pass your brief to up to 5 stand builders, free and with no obligation.

You send one brief with your show, stand and contact details.
We pass it to up to 5 stand builders suited to your event and city.
You compare their proposals and choose the one that fits, or none.

Free for exhibitors
You deal directly with the builder

Your stand

Event city

Trade fair or event

Service (optional)

Stand size

Size unit

Budget (optional)

Currency

Your contact details shared only with the builders we select

Name

Telephone

Company name (optional)

Add notes or attach a file (optional)

Notes for the builders: design ideas, open sides, deadlines

Attach a file: floor plan, sketch or brand guide

Free, no obligation. Up to 5 stand builders receive your request.

Frequently asked questions

What is included in an exhibition stall on rent?

Usually the structure and walls, printed graphics, flooring, lighting, a counter and basic furniture, plus transport, installation and dismantling. Packages differ, so check each quote line by line.

Is renting cheaper than a custom stall?

For a single show it usually costs less, because the builder reuses the parts. If you exhibit often with the same look, owning a custom or modular stall can work out better over time.

Can I put my own branding on a rented stall?

Yes. Your graphics are printed for your show and fixed to the stall walls. Ask the builder for the exact sizes and file formats they need.

Do I keep anything after the show?

Usually you can keep the printed graphics; the structure and furniture go back to the builder. Ask whether they can store your graphics for your next show.

Is a rented stall the same as a shell scheme?

No. A shell scheme is the basic booth supplied by the organiser. A rented stall comes from a builder you choose and can be laid out and branded for you.

Does Stand Supplier rent out stalls?

No. We pass your brief to up to 5 independent builders who rent out stalls. The quotes are free, and the contract is between you and the builder you choose.

Are you an exhibition stand builder?

Register your company to receive stand requests from exhibitors in the countries you serve. Your account is activated by our team, then requests start coming in.